5 Challenges Remote UX Designers Face And How to Overcome Them

Lucia Ziyuan

Working remotely as a UX designer has many perks. Flexible work schedule, minimum direct supervision, uninterrupted focus time, and my personal favourite: no time wasted on the morning commute. Most UX designers start their journey as an embedded team player, sitting through meetings and working side-by-side with stakeholders. In my personal journey as a 100% remote product designer, I’ve found that all these tasks can be done remotely with the same quality of work and more personal happiness.

However, the challenges that arise with this new way of working are also less documented and rarely talked about. In a previous post, we talked about what it’s like to work as a remote UX designer, with an emphasis on the workflow.

In this post, I want to share in-depth personal insights on the challenges specific to working remotely, and how to address them. And yes, rest assured that all these problems do have solutions. So don’t feel discouraged about pursuing this path just because it’s new and different.

Here are five common challenges that remote designers face, and how you can overcome them:

No.1 — Remote User Research

The Challenge:

Without research, UX designers will fail to fulfill their mission to deliver useful and usable products. There are two types of research: primary research, where direct interaction with target users is required — such as user interviews and usability testing — and secondary research, where information can be gathered without the target user’s presence, such as competitive analysis and heuristic walkthrough.

While both primary and secondary research are important, primary research has more weight in informing design decisions — especially for iteration. For remote UX designers, they might not be living in the same geographic area as their product’s target user. In my case, I’m currently designing a real estate shares trading platform for New York-based investors while traveling/living on the other side of the Atlantic Ocean. Since direct access to target users is not a given, I have to find workarounds to conduct and document my research.

The Solution:

Don’t shy away from remote primary research just because it’s difficult. Instead, seek out your team’s help and existing tools to help solve the problem. After I articulated the need for research and outlined the plan of action with my team, they were more than happy to schedule test users on the ground. Next, we leverage remote user testing tools such as Calendly to schedule tests, and Lookback to conduct and record test sessions. As an added benefit, all of our research tests are now recorded and shared with the entire product team so that everyone is aligned.

No.2 — Presenting Design Solutions

The Challenge:

You know the drill: during remote product team meetings, you as the only UX designer on the team present your design solution, and the team is not convinced. But your mind is a library of solutions, and you immediately see the alternative solutions in your head. The problem is: these visual references sit in your head and not your PM’s or developer’s. You try to describe what you mean, but the words just don’t quite convey the idea. You feel the impulse to grab a notepad and draw your solution, only to realize no one is around you to see it.

The benefit of working on site is that you can quickly bounce ideas off of stakeholders with quick sketches: on whiteboards, tablets, or a large sheet of paper. With remote work setup, the options are limited. Asking your team to hold their breath over a con-call while you draw is awkward. More awkward still: holding up your notepad in front of the webcam as your team struggle to make out what it is you’ve drawn…

The Solution:

Try to set up a digital drawing pad such as Wacom if you can. It helps to increase the visual definition of what you are trying to sketch, and eliminates the awkwardness at times of low-quality video calls. You can never know if your coworkers are connected to fast wifi. There are other quick sketching tools such as InVision Freehand, which allows the team to draw solutions and annotate together in realtime. If you prefer whiteboarding solutions, I found a handy digital whiteboard that lets your team see you draw in realtime, and they can add to it too.

No.3 — Design Handoff to Developers

The Challenge:

Design is far from being done the moment your stakeholders sign off on your designs. It only marks the beginning of the execution cycle. Once getting past “what does the solution look like?”, the next big hurdle for UX designers to jump through is “how to get it made exactly as it was designed”.

I can sit in my home office and imagine how my life would be easier if only I could just sit next to the developers, and tell them why there should be more white space between two cards, or the header and subheader texts are of different shades of blue. It’s not uncommon for me to spend more time getting the design executed right by going back and forth between prototypes and coded designs, using Inspect tool in Chrome to pick out every single detail that’s slightly off. Design handoff is never a quick and easy process, but over time, I’ve adopted some processes and tools to make it less painful.

The Solution:

It’s not enough to just upload your Sketch file to Zeplin and call it a day. If you aren’t sitting next to the developer to oversee the execution of every detail, you need to go the extra mile to clearly explain UI interactions, responsive layout and different states for edge cases. How are components grouped into grids? How does the screen behave when the user resizes the browser? What happens when user input is incorrect? Personally, I use Sketch Measure to redline my specs that are critical to adhere to, InVision Inspect to handoff the Sketch file in pixel perfection, and a separate file for different form and button states. I also create interactive prototypes and export animated interactions to explain how it works. Over time, the designers should work with developers to build a component library so that the same specs can be re-used for different contexts without fail.

No.4 — Notification overwhelm

The Challenge:

If you think remote work is an end-all solution to constant interruption, think again. As a team player, you can’t simply put on your headphones and lose yourself in pixel pushing for hours on end without checking in with your team. Requests stream in all day long without warning: biz dev people will be asking for brand assets, illustrators will be sending over artwork for your feedback, your PM will be requesting changes to the design, and dev will constantly be chasing you for design QA so that they can close out tickets.

If you aren’t careful, you can easily end up wasting the whole day on Slack messages, email replies, Jira comments, and Github pull requests. Handle the constant stream of unread emails and unattended messages with extreme care, or your focused design time can become secondary and the quality of work will suffer as a result of your frazzled attention span!

The Solution:

After seeing my design work suffer from nonstop Slack messages, I had to establish some boundaries with my team members: keep all project-related conversations on PM tools, and all other related conversations to email. The need to attend to instant messages diverts our attention away from quality work. And I do the same for my team: if something is not urgent or high priority, I save the message for later — or never. Jason Fried hits the nail on the head in his book Rework: “A successful alone-time period means letting go of communication addiction.” Most of the time,  instant messaging tools are  just a place for noisy chatter. Make it a secondary priority to attend to these AFTER your top-priority work is done.

No.5 — Getting to know your coworkers

The Challenge:

Getting to know your fellow team members is never easy. It takes effort in the traditional work space, and even more so when working remotely. Places like the water cooler and kitchen pantry where coworkers let their guard down for casual interactions simply do not exist for remote teams. Loneliness and isolation are a serious threat to the longevity of remote teams. Sometimes, we just need to feel the rapport with fellow humans to stay motivated.

I’m not advocating idle chitchat as a way to get to know your coworkers either. It’s not uncommon in traditional workspaces for people to have sat next to each other for years and still barely know each other. In a way, the lack of physical space increases personal barriers. There is more at stake when it comes to letting your guard down in a professional setting. I believe remote work can present a solution to this “professional masking” thing if we put in the work to have real conversations. And by conversations, I mean real talk about our values and attitudes rather than  small talk.

The Solution:

Even when working remotely, it’s important to consider team morale and to establish a good rapport with your colleagues. Transparency is key, so try to communicate openly and keep conversations to public channels as much as possible. Despite not physically being there with your team, make an effort to get to know them: find out what motivates them, and what kinds of lives they live outside of work. I’ve found Donut, a Slackbot which sets you up with random “coffee chats” with people on your team, to be really useful for this!

So there you have it: working as a remote UX designer does come with its challenges, but there are plenty of workarounds. As long as you are aware of these obstacles and make a conscious effort to overcome them, you can enjoy a productive yet flexible remote career!

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